Define the objective: Readiness test, training, public event, or evaluation.
Select participating aircraft: Types, tail numbers, and required configurations (fuel, stores, or training loads).
Assign sequence and positions: Order of taxi, spacing rules, and any special handling for heavy or sensitive aircraft.
Coordinate with ATC:Ground, tower, and approach/departure units agree on timing, runway use, and contingency plans.
Brief all participants: Pilots, ground crews, and controllers receive a common briefing covering routes, speeds, radio calls, and emergency procedures.